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Athletic Boosters

Terms & Conditions

A Legal Disclaimer

 

Terms and Conditions

Effective Date: 01/01/2026

Welcome to the Hamilton Athletic Boosters website (“Website”). By accessing, browsing, submitting information, volunteering, donating, or otherwise using this Website, you agree to the following Terms and Conditions. Please read them carefully. If you do not agree, please discontinue use of the Website.

1. Organization Overview

The Hamilton Athletic Boosters (“Boosters,” “we,” “our,” or “us”) is a volunteer-led organization that supports student-athletes and athletic programs within Hamilton Community Schools. The Boosters operate independently but in cooperation with school administration and athletic staff.

2. Website Use

This Website is provided for informational, fundraising, volunteer coordination, and engagement purposes only.

You agree to:

  • Use the Website lawfully and respectfully

  • Not misuse, disrupt, or attempt to gain unauthorized access to the Website

  • Not submit false, misleading, or inappropriate information

We reserve the right to restrict or terminate access to the Website at our discretion.

3. Donations

All donations made through the Website or associated platforms are voluntary and non-refundable, unless otherwise required by law.

  • Donations may be used at the discretion of the Boosters to support athletic programs, equipment, facilities, scholarships, and operational needs.

  • While donors may indicate a preferred use, the Boosters cannot guarantee funds will be used exclusively for a specific request.

  • The Boosters are not responsible for processing delays or errors caused by third-party payment platforms.

Donation receipts may be provided for tax purposes; however, donors are responsible for consulting a tax professional regarding deductibility.

4. Recurring Donations

If you enroll in recurring donations:

  • You authorize automatic charges at the selected frequency

  • You may cancel or modify recurring donations at any time through the designated platform

  • Refunds for completed recurring transactions are not guaranteed

5. Sponsorships & Banquet Participation

Sponsorships, banquet tickets, and event participation are subject to availability and approval.

  • Sponsorship benefits are outlined at the time of agreement and may vary year to year

  • Event details, schedules, and formats are subject to change

  • The Boosters are not responsible for circumstances beyond our control (weather, facility changes, scheduling conflicts)

6. Volunteering

Volunteering is optional and at your own risk.

By volunteering, you acknowledge:

  • You may be assigned duties related to concessions, events, setup, or support roles

  • You agree to follow all safety guidelines and instructions

  • The Boosters are not liable for injuries, accidents, or loss of personal property, except as required by law

Student volunteers may be subject to additional rules or school policies.

7. Concessions

Concessions operations are managed by the Boosters and rely on volunteer support.

  • Volunteers may be asked to handle food, beverages, money, or equipment

  • Training and guidance will be provided, but volunteers are expected to act responsibly

  • The boosters are not responsible for allergic reactions or dietary considerations unless otherwise stated

8. Coach Requests & Forms

Any forms submitted by coaches, staff, donors, or volunteers are reviewed at the discretion of the Boosters.

  • Submission does not guarantee approval or funding

  • Requests may be prioritized based on available funds, timing, and program needs

  • Incomplete or inaccurate submissions may delay review

9. Intellectual Property

All content on this Website, including text, images, graphics, videos, logos, and documents, is the property of the Hamilton Athletic Boosters unless otherwise stated.

You may not reproduce, distribute, or modify content without prior written permission.

10. External Links & Third-Party Platforms

This Website may include links to third-party services (e.g., payment processors, ticketing platforms, Google Docs).

  • We do not control or endorse third-party websites

  • We are not responsible for their content, policies, or data practices

  • Use of third-party services is at your own risk

11. Privacy & Data Use

Information collected through forms, donations, or sign-ups is used solely for Booster-related communication, coordination, and record-keeping.

We do not sell or distribute personal information to third parties except where required to process payments or comply with legal obligations.

12. Limitation of Liability

To the fullest extent permitted by law:

  • The Boosters are not liable for damages arising from Website use, event participation, volunteering, or donations

  • Use of the Website is at your own risk

  • Content is provided “as is” without warranties of any kind

13. Changes to Terms

The Hamilton Athletic Boosters reserve the right to update these Terms and Conditions at any time.

Changes will be effective immediately upon posting. Continued use of the Website constitutes acceptance of updated terms.

14. Contact Information

If you have questions regarding these Terms and Conditions, please contact:

Hamilton Athletic Boosters

hcsathleticboosters@hamiltonschools.us

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